Change of Ownership Guide

We know a change of ownership can be overwhelming and time-consuming, so we want to be here to assist you as you walk through this process.

Are you wondering what circumstances may be considered as a change of ownership? Any change in the pharmacy should be reported to American Associated Pharmacies (AAP) as soon as possible. However, if you have any of the following, a Change of Ownership application will need to be completed:

  • change in any owner’s status
  • stock exchange
  • death of the current owner
  • additional owners
  • etc.

We have provided some information below to assist you in going through the process of a change of ownership. Please reach out to Member Support if you have any questions!

Listed below are some of the actions and/or items needed to complete your change of ownership.
Notify NCPDP - Report to NCPDP that you are going through a change of ownership. This can be done on the NCPDP website https://accessonline.ncpdp.org/home/home.

Notify AAP - If you are ready to update your application please contact your territory manager or AAP Member Support at 877-797-9227 ext 531 for a Change of Ownership application to complete.

Notify Pharmacy Benefit Managers (PBMs) - Inform any PBMs including Caremark, Express Scripts and any others with whom you have an independent contract.
All licenses will need to be updated. The sooner you start on this the easier the transition will be.
Federal Tax Id Document/EIN Letter - This document must be preprinted and issued by the IRS. It must contain your EIN and legal business name. If you do not have this or need to reach out to the IRS you may reach them at 1-800-829-4933.

NPI Letter - You can apply for your pharmacy’s NPI on their website https://nppes.cms.hhs.gov/#/.

DEA - If using the seller’s DEA until you receive your new one, your Power of Attorney must authorize this.

State License - If using the seller’s State License until you receive your new one, your Power of Attorney must authorize this.
The documents listed below will need to be provided to AAP in order for us to update your pharmacy’s information.
Power of Attorney - Must be notarized and must be in effect long enough for all changes to take place.

Bill of Sale - Must indicate who accepts liability for anything and everything prior to the closing date.

Disclaimer: Please note that this checklist does not substitute for legal or professional advice, and additional permits or steps may be required to complete your change of ownership depending on the circumstances of your business. If you have any questions please feel free to contact AAP at 877-797-9227.