Venue Information

Hyatt Regency New Orleans | 601 Loyola Avenue, New Orleans, LA 70113

Secure your lodging by clicking here or by calling Hyatt Central Reservations at 800-233-1234. Mention that you are part of the American Associated Pharmacies (AAP) Annual Conference.

Beginning March 28, 2023, AAP is unable to guarantee room availability and we anticipate a sellout situation. To modify an existing reservation, contact Hyatt Central Reservations at 800-233-1234 and provide your name and/or confirmation number.

If you have any questions or need assistance, please contact AAP’s Conference Lodging Coordinator, Bethany Holmes, 256-218-5546, or email bethany.holmes@rxaap.com.

Exhibitor Schedule

Thursday, April 20, 2023

• 9 a.m. – 1 p.m. | Exhibit Set-Up
• 2 – 3 p.m. | Exhibit Hours exclusively for AAP Board of Directors and AAP/API Staff
• 6 – 9 p.m. | Exhibit Hours and Reception

Friday, April 21, 2023

• 8 – 9:45 a.m. | Exhibit Hours
• 12 – 1:45 p.m. | Exhibit Hours
• 2 – 6 p.m. | Exhibit Tear-Down

Exhibitor Freight, Electrical and Booth Furnishings – Discounted Pricing through March 30, 2023

We have selected GES to furnish our exhibit hall. Access the online Exhibitor Kit to order electrical, booth furnishings and ship freight to New Orleans. Order by March 30 for discounted pricing.

• The exhibit hall is carpeted and wi-fi will be provided throughout the conference spaces.
• GES recommends sending all materials to their advance warehouse rather than directly to the hotel. However, should you choose to ship small packages directly to the hotel, please refer to the Hyatt New Orleans Shipping FedEx Information.
• Freeman is providing our electrical needs. You will find a link to the Freeman Online Portal in the online Exhibitor Kit.

Exhibitor Floor Plan

We will finalize exhibit space assignments and will communicate your assignment to you no later than March 20, 2023.

Lead Capture

Lead Capture – an app-based solution that allows you to connect with potential pharmacy customers – will be offered again this year! With Lead Capture you can:

• Capture and rate leads instantly by scanning attendees’ badges with the Android or iOS app.
• Collect custom information to identify qualified prospects.
• Export leads on demand.

Gold and Silver exhibitors receive one complimentary Lead Capture Scanner. Additional licenses and scanners are available for purchase. More information about Lead Capute and how to order can be found here

Promotional Opportunity Deadlines

Conference Tote Bag Stuffer – Draft due February 24, 2023, printed materials due March 10, 2023

Gold and Silver exhibitors may submit a preprinted, single flyer (maximum size 8.5″ x 11″), brochure, postcard or smaller promotional product into the tote bag that will be distributed to pharmacy attendees at registration.

Tote bag stuffers must be submitted for approval to Lindsey Van Beek by February 24, 2023.

After approval is received, please send 800 stuffers/product samples no later than March 10, 2023 to: American Associated Pharmacies, Attn: Kaitlyn Wooley, 201 Lonnie E. Crawford Blvd., Scottsboro, AL 35769.

Giveaway/Raffle Donation – Due March 17, 2023

As a condition of participation, all exhibitors will be required to provide an item of minimum $100 value to be given away to pharmacy attendees during the conference. Recognition will be given to the exhibitor at the time of the drawing. Email Lindsey Van Beek with your donation details no later than March 17, 2023.

Digital Marketing Collateral – Due March 17, 2023

All exhibitors may submit electronic marketing collateral or show specials in PDF format for inclusion in the conference mobile app. Submit your materials to Lindsey Van Beek by March 17, 2023.

Media Assets for Exhibitors

Dates: April 20-22, 2023
Location: New Orleans
Venue: Hyatt Regency
Conference information link: https://rxaap.com/conference
Registration link: https://rxaap.com/conference-register
Tag: #CelebrateYourStory

Emails for Exhibitor Use

Email 1
What are you doing April 20-22? We’ll be in New Orleans at the 2023 AAP Annual Conference. For the first time ever, AAP has opened attendance to ALL independent pharmacies, not just AAP members, and this event is going to be better than ever! It features three days of inspiring speakers and educational CE sessions. Please join us for this energizing event and help us Celebrate Your Story!

Stop by booth # and learn about….

Email 2
This April, we’ll be joining community pharmacists from all over the country in New Orleans for the 2023 AAP Annual Conference. For the first time ever, AAP opened attendance to ALL independent pharmacies, not just AAP members, and we’d love to see you there. This energizing event features three days of inspiring speakers and educational CE sessions. Make your reservations now to Celebrate Your Story with us in the Big Easy.

Stop by booth # and learn about….

Email 3
Did you know that New Orleans is the home to America’s FIRST licensed pharmacy? That is why it is the perfect location for the 2023 AAP Annual Conference. We are excited to be one of the exhibitors and we hope to see you April 20-22 in the Big Easy.

Stop by booth # and learn about….

Social Media Posts

Facebooks Posts

Post 1
We hear New Orleans in the spring is beautiful, so we are going to see it for ourselves. We’ll be exhibiting at the 2023 AAP Annual Conference. The event is open to ALL independent pharmacies, and we hope to see you there.

Come by booth #       to learn more about…

Post 2
Attending the 2023 AAP Annual Conference? We are! And you should be, too. ALL independent pharmacists are invited.

Come by booth #       to learn more about…

Post 3
Who’s ready to Celebrate Your Story? We are! That’s why we are going to the 2023 AAP Annual Conference in historic New Orleans. ALL independent pharmacists are invited.

Come by booth #       to learn more about…

Twitter Posts

Post 1
Are you going to the AAP conference? We are! https://rxaap.com/conference

Post 2
We’re going to New Orleans. Will you be there? https://rxaap.com/conference

Post 3
Attention ALL independent pharmacies. Join us in New Orleans for the 2023 AAP Annual Conference. https://rxaap.com/conference

Social Media Posts

Save the social media graphics below and mix and match them with the Facebook and Twitter posts above. Images 1 and 2 even have space to add your own logo!