We know a change of ownership can be overwhelming and time-consuming, so we want to be here to assist you as you walk through this process.

Change of Ownership Guide

Are you wondering what circumstances may be considered as a change of ownership? Any change in the pharmacy should be reported to American Associated Pharmacies (AAP) as soon as possible. However, if you have any of the following, a Change of Ownership application will need to be completed:

  • Change in any owner’s status
  • Stock exchange
  • Death of current owner
  • Additional owners

We have provided some information below to assist you in going through the process of a change of ownership. Please reach out to Member Support if you have any questions!

Notify appropriate parties

  • Notify NCPDP
  • Notify AAP
  • Notify pharmacy benefit managers (PBMs)

Update licenses

  • Federal tax id
  • NPI letter
  • DEA
  • State license
  • Other licenses

Provide documents to AAP

  • Power of attorney
  • Bill of sale

Notify Appropriate Parties

Notify NCPDP

Report to NCPDP that you are going through a change of ownership. This can be done on the NCPDP website at https://accessonline.ncpdp.org/home/home.

Notify AAP

If you are ready to update your application, please contact your Territory Manager or AAP Member Support at 877-797-9227, ext. 531 for a Change of Ownership application to complete.

Notify Pharmacy Benefit Managers (PBMs)

Inform any PBMs including Caremark, Express Scripts and any others with whom you have an independent contract.

Update Licenses

Federal Tax Id Document/EIN Letter

This document must be preprinted and issued by the IRS. It must contain your EIN and legal business name. If you do not have this or need to reach out to the IRS, you may reach them at 1-800-829-4933.

State License

If using the seller’s State License until you receive your new one, your Power of Attorney must authorize this.

NPI Letter

You can apply for your pharmacy’s NPI on their website at https://nppes.cms.hhs.gov/#/.


If using the seller’s DEA until you receive your new one, your Power of Attorney must authorize this.

Provide documents to AAP

Power of Attorney

Must be notarized and must be in effect long enough for all changes to take place.

Bill of Sale

Must indicate who accepts liability for anything and everything prior to the closing date.


Please note that this checklist does not substitute for legal or professional advice, and additional permits or steps may be required to complete your change of ownership, depending on the circumstances of your business. If you have any questions, please contact AAP at 877-797-9227.